HOW TO START YOUR CHAPTER

FIRST MEETING AGENDA

 

Take Attendance (AKA Roll Call)

The first step is the easiest – take attendance. Be sure that you have a quorum. Once this has been established you can proceed with the meeting.

Appoint a Temporary Chair and Secretary

In order to conduct a meeting, you will need someone to chair the meeting and someone to record the meeting. So, your first order of business is to designate these people. This should be motioned and voted on.

Motion: I move that ____________________ be appointed as temporary chair for this meeting.
This motion requires a “second” before discussion about the motion can begin. Once discussion is complete a vote should follow to select the temporary chair.

Motion: I move that ____________________ be appointed as temporary secretary for this meeting.
This motion requires a “second” before discussion about the motion can begin. Once discussion is complete a vote should follow to select the temporary secretary.

At this point the temporary chairperson will conduct the meeting and the temporary secretary shall record the minutes.

Adoption of Bylaws

At this point, the chair should present the board with the organizations bylaws. Before discussion can begin someone must make a motion to adopt the bylaws. It is a good idea to email a copy of the bylaws to all meeting attendees prior to the first official meeting.

Motion: I make a motion to adopt the presented bylaws as the bylaws of this organization.
This motion requires a “second” before discussion can continue. Once seconded, any amendments (changes) can be introduced and voted on. Once discussion is complete a vote should occur and be recorded by the secretary.

Appointment of Officers

Now that you have accepted articles of incorporation and approved your bylaws it is time to officially elect your board officers.

Motion: I nominate ______________________ to the office of President of this organization.
This motion requires a “second” before discussion about the motion can begin. Once all nominations have been received you can proceed with a vote in accordance with the bylaws. This should be recorded by the secretary.

Repeat this motion for the vice-president, treasurer and secretary. After completion of all the voting, the new officers should take their positions and relieve the temporary officers of their duties.

Next meeting:

  • Time and Place, Suggested Agenda Topics.
  • Forming Coalition Groups. What are the most important issues to your chapter?
  • Suggest online video training under “Board” menu online.

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